Tycko & Zavareei LLP is a nationally recognized public interest law firm located in Washington, DC, seeking a dedicated Legal Assistant to provide essential administrative support. The role involves assisting attorneys and paralegals throughout all stages of litigation and ensuring the smooth operation of the firm’s legal matters and marketing efforts.
Responsibilities
- Provide comprehensive administrative and clerical support to litigation case teams
- Prepare, draft, format, and proofread correspondence and basic legal documents
- Assist with document organization, file management, and maintenance of electronic and physical case files
- Support discovery efforts, including assisting with discovery productions and document review projects
- Assist with court filings and related proceedings in state and federal courts
- Send agreements, contracts, and other documents for electronic signature
- Prepare time and expense reports and assist with basic billing and invoicing tasks
- Coordinate courtesy copies, service logistics, and large print or binder requests
- Run background checks and conflicts checks
- Coordinate basic technology needs for meetings, filings, and presentations as needed
- Schedule calls and meetings
- Schedule intake calls between prospective clients and attorneys
- Communicate directly with potential clients and send retention agreements as directed
- Assist with early-stage case investigations, including factual and legal research
- Monitor legal research platforms
- Prepare agendas for and take notes during practice group meetings
- Serve as a primary contact for firmwide incoming calls
- Respond to and route calls related to potential new matters, existing cases, settlements, advertising campaigns, vendors, media inquiries, court staff, and opposing counsel
- Exercise sound judgment in triaging and directing inquiries to the appropriate internal stakeholders
- Maintain firmwide resources and records, including firm resumes, proposal forms, case origination spreadsheets, and attorney CLEs, admissions, and awards
- Assist with case opening tasks, including opening new matters, organizing and saving key case documents, and logging matter information
- Provide operational support as needed, including assisting the Administrator with mail, organizing shared spaces, and firm events
- Support HR-related administrative tasks as assigned
- Assist with maintaining firm websites and online presence
- Support applications for firmwide awards and recognitions
- Prepare and order business cards
- Assist with social media marketing
- Assist with administrative aspects of marketing and business development initiatives
- Help prepare and proofread marketing materials, submissions, and correspondence
Skills
- Prior experience in an administrative or legal support role
- Excellent writing, proofreading, and attention-to-detail skills
- Strong research skills and comfort using a variety of research tools
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Adobe
- Ability and willingness to learn new software systems quickly
- Exceptional organizational and time-management skills
- Clear, professional communication skills across email, chat, and phone
- Ability to work independently, manage priorities, and remain composed in a fast-paced environment
- Flexibility to work overtime on occasion
- Unflappable professionalism and sound judgment
- Bachelor's degree
- Familiarity with Westlaw and PACER
- Familiarity with state and federal court systems
- Prior legal billing experience
- Experience working in a small professional services office environment
Benefits
- Generous PTO and paid holidays
- Medical, dental, and vision insurance, with available Health Savings Account (HSA)
- Employee Assistance Program (EAP)
- 401(k) plan with employer contribution after 12 months of employment
- Commuter Benefits
- Onsite Fitness Center
Company Overview
About Tycko & Zavareei LLP Tycko & Zavareei, founded by Jonathan Tycko and Hassan Zavareei in 2002, is a private law firm consisting of the nation’s top attorneys serving the public interest. It was founded in 2002, and is headquartered in Washington, District of Columbia, USA, with a workforce of 11-50 employees. Its website is https://www.tzlegal.com.
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