Introduction to Workwarp and the Microsoft Advertising Team
Workwarp is a dynamic and innovative company that is currently seeking an experienced Executive Administrative Assistant to join the Microsoft Advertising team. As a remote position, this role offers the opportunity to work from the comfort of your own home while being part of a fast-paced and dynamic environment. The Microsoft Advertising team is undergoing a significant transformation, and this role will play a crucial part in supporting the Chief Marketing Officer and General Manager in their efforts to present Microsoft as a must-buy for advertisers and product portfolios.
Typical Day in the Role
A typical day in this role will involve providing complex calendar management, travel arrangements, and team support to the General Manager and the marketing team. The successful candidate will be responsible for managing a demanding workload under time constraints, prioritizing tasks effectively, and maintaining a calm, confident, and positive attitude. The role will also involve coordinating meetings, managing domestic and international travel scheduling, and maintaining administrative processes that reduce redundancy and improve accuracy.
Key Responsibilities
- Provide highly complex calendar support for the GM of MSA Global Marketing with attention to detail, accuracy, and timeliness
- Coordinate meeting responsibilities, including logistics, action items, note-taking, and assisting in preparing content
- Manage domestic and international travel scheduling end-to-end, including proactive anticipation of logistics and itineraries
- Manage end-to-end logistics for GM's team meetings and offsites, including agenda management, meeting logistics, and material preparation
- Manage and reconcile expense reports for the GM and Interim approver for Leadership Team
- Understand the team's budget and work with the Business Manager to keep the team on budget
- Manage special projects, as agreed with manager(s)
- Maintain org charts, email distribution lists, and aliases
- Act as the point of contact to meet facility needs for the team
- Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
Candidate Requirements
The ideal candidate for this role will have 10+ years of experience working with Executive-level managers in an administrative role, with a strong background in complex calendaring, travel arrangements, and team support. Prior Microsoft experience is a must for this position, and the candidate should be familiar with Microsoft systems and processes. The candidate should also have excellent communication skills, both written and verbal, and be able to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.
Essential Qualifications
- 10+ years of experience working with Executive-level managers in an administrative role
- Strong planning, organizational, time management, and problem-solving skills
- Maintain the confidentiality of highly sensitive material with tact and professionalism
- Highly effective communication ability, both written and verbal
- Ability to react with appropriate urgency to situations and requests
- Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
- Proficiency with Microsoft productivity software, including Outlook, all Office suite programs, SharePoint, One Note, Teams, as well as Employee Central, MS Space, My Order, etc.
Preferred Qualifications
- Experience as an Executive Admin Assistant under a GM or higher
- Familiarity with Microsoft internal policies and business practices
- Knowledge of international Visa processes (helpful but not required)
- Experience with event planning and coordination (helpful but not required)
Skills and Competencies
The successful candidate will have a range of skills and competencies, including:
- Complex calendaring skills, with the ability to manage multiple calendars and prioritize tasks effectively
- Excellent communication and interpersonal skills, with the ability to build effective relationships with stakeholders at all levels
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
- Ability to work independently and as part of a team, with a high degree of flexibility and adaptability
- Strong problem-solving and analytical skills, with the ability to think critically and outside the box
Career Growth Opportunities and Learning Benefits
This role offers a range of career growth opportunities and learning benefits, including:
- The opportunity to work with a dynamic and innovative team, with a range of experienced professionals
- Professional development and training opportunities, to help you build your skills and advance your career
- The chance to work on complex and challenging projects, with a high degree of autonomy and responsibility
- Exposure to Microsoft's internal policies and business practices, with the opportunity to build your knowledge and expertise
Work Environment and Company Culture
Workwarp is a dynamic and innovative company, with a strong focus on teamwork, collaboration, and employee development. The company culture is fast-paced and dynamic, with a high degree of flexibility and adaptability. The successful candidate will be expected to work independently and as part of a team, with a high degree of autonomy and responsibility.
Compensation, Perks, and Benefits
The compensation package for this role is competitive, with a range of perks and benefits, including:
- A competitive salary, with opportunities for bonuses and incentives
- A range of benefits, including health insurance, retirement planning, and paid time off
- Opportunities for professional development and training, to help you build your skills and advance your career
- A dynamic and innovative work environment, with a range of experienced professionals
Conclusion
If you are a motivated and experienced Executive Administrative Assistant, with a strong background in complex calendaring, travel arrangements, and team support, we encourage you to apply for this exciting opportunity. With a competitive compensation package, a range of perks and benefits, and opportunities for career growth and development, this role is an ideal choice for anyone looking to advance their career in a dynamic and innovative environment. Apply now and take the next step in your career!
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