Join Our Team: Executive Assistant to Senior Leadership
Are you a highly organized and detail-oriented professional with a passion for supporting senior executives? Do you have a strong background in administration, communication, and project management? We're looking for an exceptional Executive Assistant to join our team at Marquis Companies, providing strategic support to our Chief Financial Officer (CFO) and Chief Executive Officer (CEO). This is a unique opportunity to work in a dynamic and inclusive environment, utilizing your skills to drive success and make a meaningful impact.
About Marquis Companies
For over 30 years, Marquis Companies and Consonus Healthcare have been dedicated to serving seniors and fostering a culture of inclusivity and diversity. Our organization values individuality, promotes growth, and encourages innovation. We're committed to creating a workforce that reflects the communities we serve, and we're honored that our employees have chosen to be part of our team. Our mission is to help those we serve, and each other, live the best rest of our lives.
Position at a Glance
- Location: Milwaukie, Oregon (in-office role with some remote work opportunities)
- Start Date: Immediate openings available
- Company: Marquis Companies
- Compensation: Competitive salary and benefits package
Job Summary
As an Executive Assistant, you will report directly to the CFO and provide support to the CEO and other senior leaders. Your exceptional organizational skills, attention to detail, and ability to multitask will be essential in this fast-paced role. You'll be responsible for managing confidential information, preparing correspondence and reports, and coordinating meetings and events. If you're a proactive and results-driven professional with excellent communication skills, we encourage you to apply.
Key Responsibilities
- Provide strategic support to the CFO and CEO, including calendar management, email management, and preparation of correspondence and reports
- Manage confidential information with discretion and professionalism
- Coordinate meetings, conference calls, and corporate events, ensuring seamless execution
- Prepare presentation materials, reports, and other documents for senior leadership
- Develop and maintain spreadsheets, PowerPoint presentations, and other documents using MS Office applications (Word, Excel, Outlook, PowerPoint, Adobe Acrobat, and Visio)
- Make travel arrangements for senior leadership and others as needed
- Assist with lunch-break phone coverage rotation and other administrative tasks
- Maintain organizational charts and other records
- Reconcile corporate credit card statements and perform other financial tasks as needed
- Collaborate with the Marketing department on various projects
- Interact with all levels of personnel across different business lines within the organization
- Use a variety of office equipment to complete projects
- Perform other duties as requested by senior leadership
Requirements and Qualifications
Essential Qualifications:
- One to three years of prior experience supporting a senior executive or team
- Excellent written and verbal communication skills
- Time-management skills and ability to meet deadlines
- Attention to detail and ability to multitask
- Strong organizational skills and ability to prioritize tasks
- Proficient in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)
- Strong interpersonal skills and ability to build relationships with colleagues and stakeholders
Preferred Qualifications:
- Bachelor's degree in a related field
- Experience with Adobe Acrobat, Visio, and other software applications
- Certification as an Executive Assistant or administrative professional (e.g., Certified Administrative Professional (CAP) or Certified Executive Secretary (CES))
What We Offer
At Marquis Companies, we're committed to creating a work environment that values diversity, inclusivity, and individuality. Our employees enjoy:
- Competitive salary and benefits package
- Opportunities for professional growth and development
- Inclusive and dynamic work environment
- Recognition and rewards for outstanding performance
- Flexible work arrangements, including remote work opportunities
Why Join Our Team?
We're looking for talented professionals who share our values and are passionate about making a difference. As an Executive Assistant, you'll have the opportunity to:
- Work with senior leadership and other stakeholders to drive success
- Develop your skills and expertise in a dynamic and supportive environment
- Contribute to a culture of inclusivity and diversity
- Enjoy a competitive salary and benefits package
- Make a meaningful impact on the lives of seniors and others we serve
How to Apply
Ready to join our team? Click the "Apply Now" button to submit your application. We can't wait to hear from you!
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