Join Our Team and Unlock Your Potential
At American Express, we're committed to empowering our colleagues to succeed in their careers and make a meaningful impact in the world. As a results-driven Executive Assistant- Corporate Function Control Management, you'll play a vital role in driving success and supporting our team's mission. This is a fully remote role, offering you the flexibility to work from anywhere and enjoy a better work-life balance.
About Us
At American Express, we're a global and diverse community of colleagues with an unwavering commitment to backing our customers, communities, and each other. We're passionate about helping our customers achieve their financial goals and live their best lives. Our company values are built on a foundation of integrity, respect, and a commitment to excellence. We're proud to be a leader in the financial services industry and strive to create a workplace culture that's inclusive, supportive, and empowering.
About the Role
The Corporate Function Control Management (CFCM) team within American Express National Bank is responsible for providing control management functions to several corporate groups, including Corporate Affairs & Communications, Colleague Experience Group, General Counsel's Organization, Global Risk & Compliance, Enterprise Strategy, and American Express National Bank Headquarters. As an Executive Assistant- Corporate Function Control Management, you'll support the CFCM Lead and manage several VPs, as well as team office needs.
Key Responsibilities:
- Calendar management on a daily, weekly, and monthly basis
- Managing general follow-ups and generating reminders to effectively meet deadlines and commitments
- Management of IDs, Access, Payroll, monthly expense reports in line with policy
- Manage logistics of meeting administration (in-person, telepresence, and WebEx)
- Procuring laptops, office supplies, office space, etc., and managing the procurement process, including researching and approving invoices, and researching standard accounting errors
- Time keeping and submission for the team and managing ad-hoc team requests
- Work closely with other executive assistants on office operations
- Maintain headcount reporting, organizational charts, department Distribution List
- Manage domestic and foreign travel arrangements, including air, hotel, car transfers, and meeting agendas
- Ensuring timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out-of-policy spend
- Communicate effectively with all team members and key partners of all levels, including the ability to manage the brand of the team and meticulous attention to detail
- Managing office supplies, equipment, and other supply requests
- Manage various accounting functions, including expense management, resource reallocations, and telephonic issues
- Coordinate facilities management responsibilities
- Follow up with team on training, and other requirements and deadlines
- Assistance with special projects and initiatives as requested
Qualifications
We're looking for an ideal candidate with 3+ years of previous experience as an Executive Assistant to a senior leader and familiar with office management and technologies. The ideal candidate should also have:
- Experience exercising discretion and confidentiality with sensitive information
- Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
- Strong attention to detail with emphasis on accuracy, quality, timeliness, follow-through, and sense of urgency in executing
- Ability to work well under pressure without losing composure and professionalism
- Excellent verbal and written communication skills (via phone, email, and in-person)
- High level of proficiency using MS Office, including Word, Excel, and PowerPoint, as well as internal AXP (or related) tools and systems – phone functions, MS Outlook, Ariba, Concur, and Payroll
- Knowledge of AXP policies and office procedures
- Excellent time management and organizational skills with a strong focus on accuracy and attention to detail, ability to work flexibly, sometimes under pressure
- Proven ability to manage multiple priorities, work independently, work within deadlines in a fast-paced, dynamic environment, and execute across multiple initiatives/tasks
- Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization
What We Offer
We offer a competitive salary range of $24.05 to $48.10 hourly, plus bonus and benefits. Our benefits package includes:
- Competitive base salaries
- Bonus incentives
- 6% Company Match on retirement savings plan
- Free financial coaching and financial well-being support
- Comprehensive medical, dental, vision, life insurance, and disability benefits
- Flexible working model with hybrid, onsite, or virtual arrangements depending on role and business need
- 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption, or surrogacy
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
Why Join Us?
At American Express, we're committed to creating a workplace culture that's inclusive, supportive, and empowering. We believe in recognizing and rewarding our colleagues for their contributions, leadership, and impact. We offer a range of benefits and programs that support our colleagues' holistic well-being, including physical, financial, and mental health. We're proud to be an equal opportunity employer and strive to create a workplace culture that's welcoming and inclusive for all.
How to Apply
Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role. Click the link below to submit your application:
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Equal Opportunity Employer
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
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