An exceptional Executive Assistant to provide high-level strategic and operational support to our Chief Marketing Officer (CMO). This is a pivotal role at the heart of our global marketing organization, designed for a sharp, resourceful, and forward-thinking professional who excels in driving executive productivity and organizational excellence.
This is not just an administrative role-we are looking for a trusted partner who can anticipate needs, streamline operations, and act as a key liaison across internal and external stakeholders. If you're energized by fast-paced environments, thrive on precision and confidentiality, and are passionate about empowering leadership at the highest level, we want to hear from you.
Your Role & Responsibilities…
• Manage the CMO's calendar, scheduling meetings with internal and external stakeholders at all levels; exercise judgment and professionalism to ensure an efficient and productive schedule.
• Respond promptly to real-time requests from the CMO and pivot seamlessly between tasks as needed.
• Manages telephone calls, emails, and Slack messages with professionalism, discretion, and a high level of confidentiality.
• Conduct daily briefing calls with the CMO to align on calendar and priorities.
• Prepare reports and presentations for special projects, proofread documents for accuracy, grammar, formatting, and alignment with intended audience.
• Act as a liaison between the CMO and internal/external business leaders, facilitating clear and timely communication.
• Coordinate domestic and international travel, including itineraries, approvals, and accommodations, ensuring cost-effectiveness and compliance with company policies.
• Review and reconcile incoming travel and expense reports for accuracy and policy compliance; submit timely and complete T&E expense reports.
• Schedule and support meetings, including AV/video conferencing setup, room preparation, and visitor pass coordination.
• Attend in-person meetings as necessary; organize and manage monthly departmental All Hands meetings.
• Take and distribute meeting notes, track action items, and follow up on deadlines to ensure completion.
• Support new hire onboarding by coordinating IT and office space needs, ordering equipment, and ensuring a smooth setup process.
• Maintain distribution lists, digital and physical filing systems, office supplies, and equipment.
• Proactively identify and solve problems, acting with a high degree of autonomy and initiative.
Qualifications & Experience…
• Minimum of 5 years of experience in a fast-paced entertainment or marketing organization.
• Prior executive administrative experience in entertainment or high-paced corporate environments required.
• High School Diploma required; BA/BS degree preferred.
• Experience with travel and expense systems; Concur experience is a strong plus.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Keynote, Zoom, and other communication platforms.
• Strong interpersonal skills; able to communicate clearly and positively with individuals at all levels.
• Proven ability to manage confidential and sensitive information with discretion and professionalism.
• Proactive problem-solver with a collaborative mindset; willing to take initiative and assist where needed.
• Intellectually curious with the ability to look beyond immediate tasks and anticipate broader needs.
• Detail-oriented with excellent comprehension of written and verbal instructions.
• Flexible and adaptable in a dynamic work environment with shifting priorities.
• Capable of managing multiple tasks efficiently and meeting tight deadlines.
• Occasional travel will be required as needed.
• Strong writing skills and experience preparing high-quality presentations (PowerPoint and/or Keynote) is a plus.
• Experience supporting or collaborating with teams across various regions and time zones is required. Reference: ECNJOBID-172-71-166-149 in the application