Columbus Business First is seeking an Event and Marketing Coordinator to support their event management and office administration efforts. The role involves coordinating events, managing marketing materials, and providing administrative support to the management team and staff.
Responsibilities
- Work collaboratively with the Events Director to ensure events, and the processes around them, run smoothly and seamlessly
- Coordinate, oversee and perform a wide variety of administrative and event support services for the management team and staff
- Manage general office administrative needs
- Function as the dedicated administrative liaison for clients, vendors, local staff, and ACBJ
- Coordinate all event marketing
- Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web
- Help maintain social media presence
- Work with the team to ensure marketing plan stays on track
- Assist with all print materials with printer(s)
- Oversee and update marketing materials for all events promptly
- Track guest list submission and total guest count
- Assist sponsors and guests with registration as needed
- Oversee program logistics: Sponsors, speakers, and honorees
- Be main source of communication with honorees
- Execute sponsor benefits including marketing materials, LinkedIn, and recap materials
- Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner
- Brainstorm with Events Director on overall event execution for each event
- Assist with all aspects of event prep - name badges, event signage, sponsor material, printed materials, awards, etc
- Lead event load-in, set-up, and load-out for each event
- Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events
- Assist in the overall design and theme implementation of events
- Maintain shared filing of all event timelines, communications, and planning documents
- Maintain event materials
- Proofing of event materials
- Assist the Events Director as instructed with planning and logistics as necessary
- Be prepared to assist with any other tasks requested by the Events Director
- Assist with office administration duties as needed including but not limited to:
- Production report generation and facilitation
- Coordination with newspaper printer as required
- Act as liaison and assist the corporate accounting team
- Assist with local cash management where required
- Assist with Salesforce account administration where required
- Assist with accounts receivables, collections reporting and collections
- Assist with invoice administration, reconciliation and support
- Manage all general office needs including equipment service agreements, repairs and maintenance
- Serve as liaison with office building management
- Review and facilitate office supply requisitions and order fulfillment
- Coordinate new employee onboarding and orientation
- Serve as local HR resource to employees
- Assist in local monthly all-staff meetings
- Keep Events Director aware of workflow and status of scheduled work
- Work collaboratively and cooperatively with members of all departments
- Share organizational tools and plans for keeping on schedule
- Participate in all training offered by ACBJ and the CBF when applicable
- Take on any other assignments requested by the management team
Skills
- Work collaboratively with the Events Director to ensure events, and the processes around them, run smoothly and seamlessly
- Coordinate, oversee and perform a wide variety of administrative and event support services for the management team and staff
- Manage general office administrative needs
- Function as the dedicated administrative liaison for clients, vendors, local staff, and ACBJ
- Coordinate all event marketing
- Assist in the execution of the marketing plan for each event including social media, e-marketing, print and web
- Help maintain social media presence
- Work with the team to ensure marketing plan stays on track
- Assist with all print materials with printer(s)
- Oversee and update marketing materials for all events promptly
- Track guest list submission and total guest count
- Assist sponsors and guests with registration as needed
- Oversee program logistics: Sponsors, speakers, and honorees
- Be main source of communication with honorees
- Execute sponsor benefits including marketing materials, LinkedIn, and recap materials
- Coordinate tracking and registering honorees, speakers and sponsors for programs in a timely and accurate manner
- Brainstorm with Events Director on overall event execution for each event
- Assist with all aspects of event prep - name badges, event signage, sponsor material, printed materials, awards, etc
- Lead event load-in, set-up, and load-out for each event
- Assist the Events Director in the strategic planning of Columbus Business First events including planning new events and improving existing events
- Assist in the overall design and theme implementation of events
- Maintain shared filing of all event timelines, communications, and planning documents
- Maintain event materials
- Proofing of event materials
- Assist the Events Director as instructed with planning and logistics as necessary
- Be prepared to assist with any other tasks requested by the Events Director
- Assist with office administration duties as needed including but not limited to: Newsroom and newspaper production, Production report generation and facilitation, Coordination with newspaper printer as required, Corporate accounting and sales
- Act as liaison and assist the corporate accounting team
- Assist with local cash management where required
- Assist with Salesforce account administration where required
- Assist with accounts receivables, collections reporting and collections
- Assist with invoice administration, reconciliation and support
- Manage all general office needs including equipment service agreements, repairs and maintenance
- Serve as liaison with office building management
- Review and facilitate office supply requisitions and order fulfillment
- Coordinate new employee onboarding and orientation
- Serve as local HR resource to employees
- Assist in local monthly all-staff meetings
- Keep Events Director aware of workflow and status of scheduled work
- Work collaboratively and cooperatively with members of all departments
- Share organizational tools and plans for keeping on schedule
- Participate in all training offered by ACBJ and the CBF when applicable
- Take on any other assignments requested by the management team
- Attendance at all assigned staff meetings and events
- Ability to work on a flexible schedule based on business needs
- Ability to establish rapport with employees, customers, and vendors
- Focus, discipline, and strong customer service, communication and organizational skills
- College degree preferred
- 1-3 years preferred
- Specific Skills: MS Office Suite, Web Based Registration tools, Social Media, Canva
Benefits
- Paid Parental Leave
- 401K Plan with Employer Match
- Flexible Spending Accounts
- Employee Assistance Program
- Multiple Employee Dependent Scholarship Programs
- Commuter Flexible Spending
- Lifestyle Programs (Including incentives for healthy habits)
- Medical Infertility Services
- Corporate discount programs
- Employee Recognition/Service Awards
Company Overview
Columbus Business First provides business news. It was founded in 1984, and is headquartered in Columbus, Ohio, USA, with a workforce of 11-50 employees. Its website is https://www.bizjournals.com/columbus.
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