GovDocs is a company that supports employment law compliance programs for businesses. The Accountant plays a critical role in managing daily financial operations, including cash management, accounts payable, and month-end close activities, while collaborating with various teams to ensure financial accuracy and compliance.
Responsibilities
- Process customer payments via check, ACH, or credit card and apply balances accurately to accounts; resolve payment issues
- Process vendor invoices and pay by ACH or check within terms; maintain vendor accounts and support vendor requests
- Reconcile ERP (SAGE) cash accounts with bank statements and research discrepancies
- Process daily invoicing and resolve issues as needed
- Process transactions in third-party software (e.g., Ariba, Coupa) and work with Account Managers to modify customer orders
- Create and manage vendor records, obtaining required documentation as needed
- Manage corporate credit card accounts, monitor purchases, code charges accurately, prepare monthly expense reports
- Calculate and pay distributor royalties quarterly, with review/approval support from Senior Accountant and business owner
- Process 401(k) employee contributions with HR and Fidelity, booking related journal entries
- Forecast cash flow weekly; review and reconcile banking transactions
- Process monthly journal entries
- Manage prepaid expenses and calculate monthly amortization schedules
- Provide backup support for payroll administration and work with Senior Accountant during month-end processes
- Assist in organizational and documentation maintenance within financial systems and shared platforms (The Doc, Asana, G Drive)
- Support accuracy and timeliness of month-end close activities and reconciliations
- Provide ERP (SAGE) support for staff inquiries and process troubleshooting
- Collaborate cross-functionally to develop and improve financial processes, ensuring accurate invoice, payment, and reporting workflows
- Maintain process documentation and implement best-practice controls for cash management, expenses, and vendor payments
- Support process efficiency initiatives related to invoicing accuracy, payment collection, and vendor management
- Partner with account managers, client services, product delivery and business systems teams to facilitate daily transaction processing and resolve issues
- Respond promptly to customer and vendor inquiries regarding payments, invoices, and account reconciliations
- Deliver high-quality, detailed invoice support and reporting to meet client needs
Skills
- Bachelor's degree in Accounting, Finance, or related field
- 1-2 years of accounting experience, including exposure to cash management, AR/AP, and month end close
- Working knowledge of GAAP and financial statement preparation (income statement, balance sheet, cash flow)
- Proficiency with ERP systems (SAGE preferred), Avalara, and Microsoft Office (Excel expertise strongly preferred)
- Strong analytical, organizational, and problem-solving skills with high attention to detail
- Ability to work collaboratively across teams and communicate effectively with non-finance partners
- Self-aware, with a good sense of humor, motivated by team and company results over hierarchy or title
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
- Work from home
Company Overview
GovDocs is a leading provider of employment law compliance solutions, empowering HR professionals to navigate complex, location-specific labor law postings, minimum wage requirements, and paid leave laws. It was founded in 1999, and is headquartered in St Louis, Missouri, USA, with a workforce of 51-200 employees. Its website is https://www.govdocs.com/.
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