Note: The job is a remote job and is open to candidates in USA. Agile Defense is a company focused on adaptive innovation to support the nation's important missions through advanced technologies and elite minds. They are seeking a Subcontract Specialist to manage subcontracts and vendor agreements, focusing on compliance and vendor management in a federal contracting environment.
Responsibilities
- Support subcontract and vendor agreement activities from intake through closeout in coordination with Subcontract Administrators, with opportunities to progressively develop toward managing an independent subcontract portfolio
- Review Purchase Requisitions (PRs) for completeness, accuracy, and compliance, and assist with processing associated Purchase Orders (POs) and Change Orders in accordance with applicable contractual terms, internal policies, and procedures
- Prepare and administer subcontract-related contractual artifacts, including Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs), ensuring appropriate internal alignment prior to execution
- Coordinate with cross-functional internal teams (Procurement, Contracts, Finance, Pricing, Operations, and Security) to validate requirements, resolve issues, and support timely subcontract execution
- Support vendor onboarding and ongoing vendor management, including collection and validation of representations, certifications, compliance questionnaires, and required disclosures
- Maintain compliant subcontract files and systems of record to support audits, reporting requirements, and internal and external data calls
- Assist in the development and maintenance of subcontract summaries, internal contract briefs, and management artifacts
- Identify discrepancies or gaps in documentation and escalate issues to appropriate stakeholders for resolution
- Contribute to the development and continuous improvement of subcontract templates, processes, job aids, and workflow documentation
Skills
- Education: Bachelor's degree preferred in Business Administration, Contracts Management, Finance, Supply Chain, or a related field
- Experience: Minimum of 1–2 years of experience in subcontracts, procurement, contracts administration, or a related role
- Experience supporting subcontracts or vendor agreements in a Federal Government contracting environment
- Strong organizational skills and attention to detail, with a demonstrated commitment to consistency and quality in work output while managing multiple priorities
- Excellent written and verbal communication skills, with the ability to guide and support others with professionalism, patience, and kindness during coordination and problem-solving
- Ability to work independently while collaborating effectively with cross-functional internal teams to achieve common goals
- Strong sense of accountability and professionalism when handling sensitive or proprietary information
- Familiarity with subcontract compliance concepts (e.g., flowdowns, representations, certifications)
- Experience supporting vendor onboarding and compliance documentation
- Ability to balance competing priorities and meet deadlines in a fast-paced environment
- Comfort working in a remote environment with guidance and oversight while maintaining responsiveness
Company Overview
Agile Defense is an information technology company located in Reston. It is a sub-organization of Agile-BOT. It was founded in 1998, and is headquartered in Reston, Virginia, USA, with a workforce of 1001-5000 employees. Its website is https://agiledefense.com.
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