Personal Assistant, VP Animation - Disney Media

About Disney Media & Entertainment Distribution:

Comprised of the Company’s international business units and various direct-to-consumer streaming services, Disney Media & Entertainment Distribution (DMED) aligns technology, media distribution and advertising sales into a single business segment to create and deliver personalised entertainment experiences to consumers around the world.

The Opportunity & Responsibilities

• Daily, personal diary management and admin support for the VP and directors
• Coordinating meetings with external business partners and Disney executives with optimum efficiency, sensitivity, and reliability
• Coordinating/arranging local and international travel plans for the VP, directors and the animation team as needed
• Advanced planning for major industry events (eg Annecy, MIPCOM)
• Processing all expenses for the exec team using internal finance systems (eg SAP, Concur) accurately and in a timely manner
• Forecasting and tracking travel and entertainment expenses for each fiscal year
• Organising internal and external meetings and presentations, fully facilitating these meetings where necessary (eg with hospitality, AV equipment)
• Coordinating busy and constantly updates diary to ensure time is managed efficiently and effectively
• Handling highly confidential information with discretion
• Managing all incoming mail, deliveries, parcels etc
• Organising business meals and original programming team activities
• Preparation of presentations (Keynote/PowerPoint/Word)
• Assisting with specific creative and production management projects as required
• Managing Hammersmith office requirements for the team, including meeting room bookings, IT hardware maintenance and upgrades, temp staff access etc
• Understanding of the business and team’s objectives to be able to get involved, take initiative and anticipate challenges

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The Experience We Require From You

• Significant demonstrable experience as a PA at Senior Executive level
• Managing high volume, complex travel itineraries
• Working within a complex, high workload, fast paced environment
• Handling high volumes of highly confidential information
• Working within an international, multi-territory organisation
• Advanced proficiency with Microsoft Office, Zoom and other workplace productivity and communication software
• Working in an animation, production, studio or entertainment industry environment is preferred

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company Limited, which is part of a business we call Disney Media & Entertainment Distribution.

The Walt Disney Company Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Location: London, United Kingdom
Business: Disney Media & Entertainment Distribution
Flex Type: Hybrid - This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Benefits:

ENJOY THE MAGIC Because our employees and cast members are at the heart of everything we do, Disney offers a competitive total rewards package that includes pay, health and savings benefits, time-off programs, educational opportunities and more. Together, these rewards make up a comprehensive package that helps our employees and cast members live their best life, grow personally and professionally and take advantage of the special extras that only Disney can provide.