Job Description:
• Uphold a culture of collaboration, innovation, accountability, trust, inclusivity, and respect by modeling Best Friends Animal Society's Guiding Principles.
• Provide proactive, high-level administrative and strategic support to the Directors, Senior Directors, and broader People & Culture team to ensure smooth operations, follow-through on priorities, and overall departmental effectiveness.
• Support and help lead execution of culture-related initiatives, team-building efforts, and wellbeing activities.
• Help organize and track employee data, surveys, and reporting-overseeing Workday reporting requests and ensuring accuracy, confidentiality, and compliance with internal standards.
• Coordinate the pre-boarding process for new hires, including verification, onboarding forms, I-9 compliance, and welcome kit distribution.
• Schedule and support onboarding sessions such as new hire check-ins and Intercultural Development Inventory (IDI) sessions.
• Assist with department-wide engagement initiatives such as PAWS Week, employee service awards, and survey administration.
• Maintain key people & culture resources and systems, including the Point Person Directory, Best Friends Connect content, and Fetch platform updates.
• Prepare and manage departmental administrative and operational needs, including expense reports, invoices, scheduling, and presentation materials.
• Maintain and organize legal and employee records in accordance with internal policies and compliance requirements; provide administrative support for Employee Relations (ER) initiatives as needed.
• Other duties as assigned.
Requirements:
• Possession of an associate's degree or higher from an accredited college or university with a major in business administration, human resources, or a field closely related to the position.
• In lieu of a degree, two years of professional experience in HR, business administration, or a similar role will substitute for the associates degree.
• 2-3 years of experience working in roles that focused on event, program, or project management/coordination, or a high level of executive administration.
• Experience in Human Resources, People & Culture, or a related field preferred.
• Hands-on experience supporting pre-boarding and onboarding, including form completion, cohort coordination, and check-in facilitation a plus.
• Familiarity with employee engagement tools and surveys is a plus.
• Demonstrated success supporting executive or senior leadership preferred.
• Must have strong proficiency in MS Office skills including Outlook, Teams (including hosting meetings and calls), Excel, Word and PowerPoint.
• Proficiency with Workday or similar HRIS platforms is also preferred.
• Proven ability to manage confidential and sensitive information with the highest level of professionalism and discretion.
• Strong administrative and organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills; able to build trust and rapport across all levels of the organization.
• Self-starter, ability to manage multiple complex tasks and projects with competing priorities.
• Strong judgment, adaptability, and a proactive mindset in a fast-paced, dynamic environment.
Benefits:
• great benefits!
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