At arenaflex, we're on a mission to revolutionize the way we approach administrative support, and we're looking for a highly skilled and motivated individual to join our team as a Part-Time Data Entry Clerk / Administrative Assistant. As a key member of our remote team, you'll have the opportunity to work with a dynamic group of professionals who are passionate about delivering exceptional results and making a real difference in the lives of others.
**About arenaflex**
arenaflex is a leading provider of innovative solutions and services that empower individuals and organizations to achieve their full potential. With a strong commitment to excellence, integrity, and customer satisfaction, we've built a reputation as a trusted partner in the industry. Our team is dedicated to creating a positive and inclusive work environment that fosters growth, learning, and collaboration.
**Job Summary**
We're seeking a highly organized and detail-oriented Part-Time Data Entry Clerk / Administrative Assistant to join our remote team. As a key member of our administrative support team, you'll be responsible for providing exceptional support to our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that admits individuals 24 hours a day/7 days a week to assist them safely through the process of detoxing from alcohol or other drugs. This is a unique opportunity to make a real difference in the lives of others while working in a dynamic and supportive environment.
**Key Responsibilities**
As a Part-Time Data Entry Clerk / Administrative Assistant, you'll be responsible for the following key duties:
* **Data Entry and Administration**: Use spreadsheets or databases to organize information and produce standard reports; prepare a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compile and maintain reports and financial statements; greet visitors, maintain and administer appropriate safety procedures in secured environments.
* **Accounting and Financial Management**: Set up accounts; reconcile ledgers; gather data for use by others in preparing budget; prepare a wide variety of accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
* **Procurement and Supply Chain Management**: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow-up/resolves discrepancies and ensures delivery; ensures appropriate routing and approval of purchase requests.
* **Communication and Customer Service**: Establish, modify, and maintain a system for tracking the progress of work that is the responsibility of senior management; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management.
* **Scheduling and Coordination**: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
* **Payroll and Benefits Administration**: Conduct tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.
**Requirements**
To be successful in this role, you'll need to possess the following qualifications:
* **Education**: High school diploma or equivalent and two years of administrative support experience are required.
* **Preferred Qualifications**: Associate's Degree in Business Administration or related field is preferred.
* **Experience**: Experience can substitute for education. Education can substitute for experience.
**Skills and Competencies**
To excel in this role, you'll need to possess the following skills and competencies:
* **Administrative Support**: Proven experience in providing administrative support in a fast-paced environment.
* **Data Entry and Management**: Proficient in using spreadsheets or databases to organize information and produce standard reports.
* **Accounting and Financial Management**: Experience in setting up accounts, reconciling ledgers, and preparing financial statements.
* **Communication and Customer Service**: Excellent communication and customer service skills, with the ability to compose routine correspondence on behalf of management.
* **Scheduling and Coordination**: Ability to schedule and cancel appointments, maintain calendars, and coordinate audio visual and training equipment.
* **Payroll and Benefits Administration**: Experience in conducting tasks associated with payroll processing, including verifying timesheets and resolving payroll discrepancies.
**Career Growth Opportunities and Learning Benefits**
At arenaflex, we're committed to helping our employees grow and develop their careers. As a Part-Time Data Entry Clerk / Administrative Assistant, you'll have access to a range of learning and development opportunities, including:
* **Training and Development Programs**: Regular training and development programs to help you develop your skills and competencies.
* **Mentorship and Coaching**: Access to experienced mentors and coaches who can provide guidance and support.
* **Career Advancement Opportunities**: Opportunities to advance your career within arenaflex, with a range of roles and responsibilities available.
**Work Environment and Company Culture**
At arenaflex, we're proud of our positive and inclusive work environment, which is built on a foundation of respect, empathy, and collaboration. As a remote team member, you'll have the flexibility to work from home and enjoy a range of benefits, including:
* **Flexible Work Arrangements**: Flexible work arrangements, including remote work options.
* **Collaborative Work Environment**: Collaborative work environment, with opportunities to work with a dynamic team of professionals.
* **Recognition and Rewards**: Recognition and rewards for outstanding performance and contributions.
**Compensation, Perks, and Benefits**
As a Part-Time Data Entry Clerk / Administrative Assistant at arenaflex, you'll enjoy a competitive salary, as well as a range of perks and benefits, including:
* **Competitive Salary**: Competitive salary, with opportunities for advancement and growth.
* **Benefits Package**: Comprehensive benefits package, including health, dental, and vision insurance.
* **Paid Time Off**: Paid time off, including vacation, sick leave, and holidays.
* **Professional Development Opportunities**: Opportunities for professional development and growth.
**Conclusion**
If you're a highly motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. As a Part-Time Data Entry Clerk / Administrative Assistant at arenaflex, you'll have the chance to make a real difference in the lives of others while working in a dynamic and supportive environment. Don't miss out on this exciting role –