Ally Global Foundation is dedicated to protecting childhood from exploitation and trafficking. The Event Coordinator will be responsible for planning and executing signature fundraising and community events, ensuring a seamless guest experience while supporting the organization's mission.
Responsibilities
- Coordinating event logistics including venues, vendors, rentals, catering, transportation, registration, signage, and production needs
- Developing event timelines, production schedules, post-event materials, and run-of-show documentation
- Managing event-day execution and troubleshooting operational challenges in real time
- Coordinating event materials including signage, swag, guest materials, and collateral
- Ensuring a high-quality and welcoming guest experience across all events
- Serve as the primary point of contact for vendors, venues, contractors, volunteers and event-related partners
- Supporting outreach and coordination for in-kind and financial event sponsorships
- Tracking sponsor contributions and ensuring proper recognition and fulfillment of sponsor benefits
- Coordinating communication and logistics with external partners leading up to events
- Support budgeting, invoice tracking, purchase orders, and expense reconciliation for events
- Track event deliverables and deadlines to ensure all milestones are met
- Coordinate event registration systems, guest lists, seating plans, and attendee communications
- Lead post-event evaluations, gather feedback, and identify opportunities for improvement
- Work closely with internal teams to align event logistics with fundraising, marketing, sponsorship, and program goals
- Collaborate openly, give and receive feedback constructively, and support a positive, team-oriented creative environment
- Contribute to additional special projects and community events as needed
- Help design and execute events that are mission-driven, intentional, and aligned with Ally’s values and vision
- Use events as an opportunity to communicate complex and sensitive topics with care, dignity, and impact, while inviting guests into hopeful action
- Bring passion and intentionality to creative and guest-facing work, ensuring all event elements reflect Ally’s voice, values, and desired experience
- Approach event planning and execution with empathy, thoughtfulness, and a strong sense of responsibility to participants, partners, and the broader community
Skills
- Experience in event coordination, event planning, golf tournaments, nonprofit events, hospitality, or a related field
- Proven ability to manage multiple projects and deadlines simultaneously
- Ability to remain flexible, professional, and solutions-oriented in fast-paced environments
- Strong organizational skills and exceptional attention to detail
- Experience working with vendors, venues, and external partners
- Ability to work evenings and weekends as required by event schedules
- Ability to collaborate well with others and contribute positively to a creative team culture
- Passion for curating intentional events and a desire to use creative skills in service of Ally's mission and vision
- Proficiency with Google Workspace; experience with event registration platforms, CRM systems, Canva or project management tools is a plus
- Comfort designing for digital-first platforms and adapting work for different channels
- Valid Class 5 Driver's License issued in British Columbia required
Benefits
- RRSP Matching
- Health Benefits and Spending Account
Company Overview
Right now, millions of people around the world are affected by human trafficking—and an estimated 1 in 3 victims is a child. It was founded in 2019, and is headquartered in Vancouver, BC, CA, with a workforce of 2-10 employees. Its website is https://ally.org.
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