Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres. They are seeking a Donor Communications Coordinator to support the planning, development, and delivery of donor-facing communications that build trust and strengthen long-term relationships for the Foundation.
Responsibilities
- Coordinate workflow and review processes for donor-facing communications
- Prepare, format, and organize content and files for review, production, and distribution
- Use desktop publishing and layout designing software for donor communications materials, including proposals, overviews, decks, fact sheets etc
- Provide writing, editing, and layout support for donor communications across print and digital formats
- Support the development of video projects highlighting donor impact, patient stories, and fundraising priorities
- Support freelance workflow by preparing delegation emails, tracking assignments, and facilitating document handoffs
- Assist with scheduling, note-taking, and other administrative tasks as required
- Participate in regular team meetings, brainstorming sessions, and training opportunities to contribute ideas and promote continuous improvement
- Gather background materials and prepare files to support Communications Officers
- Coordinate timelines, schedules, and review cycles to support the smooth execution of donor communications projects
- Assist with meeting logistics, including interview scheduling, internal reviews, and cross-functional collaboration with Marketing and Hospital partners
- Monitor and update project tasks within the Foundation’s project management system, ensuring deadlines, deliverables, and approvals remain on track
- Maintain and organize team assets such as photo libraries, consent documentation, editorial calendars, and other creative files
- Support file organization, version control and naming conventions to ensure accuracy and consistency
- Upload final materials to internal platforms and share approved assets with cross-functional partners
- Act as a systems champion for Donor Communications platforms by providing troubleshooting support, encouraging best practices, and helping onboard new team members
Skills
- Education or experience in communications, marketing, journalism, fundraising or related field or an equivalent combination of skills and experience
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Strong attention to detail in file handling, version control, and information management
- Ability to handle confidential and sensitive information with discretion
- Ability to work collaboratively across teams and build strong working relationships
- Proficient using Microsoft Office, including Word, PowerPoint, and Excel
- Experience in communications, project coordination, marketing, or a related administrative role (within a non-profit, agency, or healthcare environment is an asset)
- Experience with project management or asset management systems (Wrike, Canto, SharePoint, or similar) is an asset
- Working knowledge of design and content tools (Canva, Adobe Creative Suite, or similar)
- Experience with CRM systems (e.g., Blackbaud) is an asset
Benefits
- Comprehensive health and dental benefits
- Participation in HOOPP (Healthcare of Ontario Pension Plan)
- Flexible work arrangements with a minimum of two (2) days in office
- Learning and growth opportunities
Company Overview
From our beginnings as a hospital for Canadian veterans, Sunnybrook has flourished into a fully affiliated teaching hospital of the University of Toronto, evolving to meet the needs of our growing community. It was founded in 1948, and is headquartered in Toronto, Ontario, CAN, with a workforce of 10001+ employees. Its website is https://sunnybrook.ca/research/.
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