Join blithequark as a Data Entry Clerk and Office Assistant
blithequark is a dynamic professional learning organization dedicated to serving a large network of charter schools across the state. We're seeking a highly organized and detail-oriented Data Entry Clerk and Office Assistant to provide essential technical and administrative support to our team. As a key member of our staff, you will play a vital role in implementing professional learning programs, supporting reimbursement processes, and facilitating teacher certification and recertification.
About blithequark and the Professional Learning Industry
blithequark is at the forefront of the professional learning industry, committed to empowering educators and schools to achieve excellence. Our organization provides a range of services and support to help teachers develop their skills, enhance their knowledge, and advance their careers. As a Data Entry Clerk and Office Assistant, you will be an integral part of our team, working closely with our Director of Professional Learning, Executive Director, and other stakeholders to ensure the smooth operation of our programs.
Key Responsibilities
Data Entry and Document Management
- Accurately enter and manage data related to professional learning activities, reimbursement procedures, and certification processes, ensuring data integrity and compliance with organizational policies.
- Organize and maintain records, ensuring that all documents are properly stored, managed, and accessible when needed, and regularly pull reports to capture professional learning activities completed by network schools.
- Provide data summaries to leadership, highlighting key trends, insights, and areas for improvement.
Stakeholder Communication and Support
- Respond to inquiries from school leaders, teachers, and other stakeholders, providing clear and accurate information on professional learning programs and certification requirements, and offering technical support as needed.
- Communicate with stakeholders regarding reimbursement procedures, collecting required documents for review and ensuring seamless communication and problem-solving.
- Foster positive relationships with stakeholders, promoting a customer service mindset and commitment to supporting their needs.
Administrative Support
- Assist the Director of Professional Learning and other team leads in the development and implementation of professional learning initiatives, supporting the Executive Director in organizing documents, reports, and communications.
- Facilitate the recertification process by collecting and processing teacher applications, tracking deadlines, and communicating status updates, and perform additional administrative duties as required.
- Schedule meetings, prepare communications, and assist with general office tasks, ensuring the smooth operation of our programs.
Technical Support and System Management
- Provide technical support to staff and stakeholders, ensuring that systems and tools used for professional learning and certification are functioning effectively, and assist in managing online platforms used for submitting professional learning proposals, tracking completion, and managing reimbursements.
- Maintain accuracy in data entry and document management, ensuring compliance with state and organizational policies, and troubleshoot issues as needed.
Collaboration and Teamwork
- Collaborate with various departments to ensure that professional learning programs meet state requirements and organizational goals, working closely with the Executive Director, Director of Professional Learning, and Director of Certification & Compliance team.
- Assist in the preparation of reports, summaries, and presentations for internal use or stakeholder meetings, promoting a culture of teamwork and collaboration.
Qualifications and Requirements
Education and Experience
A high school diploma or equivalent is required; an associate's degree or additional training in office administration, data management, or a related field is preferred. Previous experience in data entry, office administration, or a similar role is preferred, as is experience working in an educational environment or supporting professional development.
Skills and Competencies
- Attention to detail and accuracy in data entry and document management, with the ability to maintain high levels of quality and precision.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data management systems, with the ability to learn new tools and technologies as needed.
- Ability to handle multiple tasks, meet deadlines, and adapt to changing priorities, with a flexible and responsive approach to work.
- Problem-solving skills with the ability to provide technical support and troubleshoot issues as needed, promoting a culture of innovation and continuous improvement.
Additional Requirements
- Ability to work independently and collaboratively within a team, with a strong commitment to teamwork and collaboration.
- Flexibility to adapt to the needs of a growing organization and its network of schools, with a customer service mindset and commitment to supporting school leaders, teachers, and other stakeholders.
Career Growth Opportunities and Learning Benefits
At blithequark, we're committed to supporting the growth and development of our staff. As a Data Entry Clerk and Office Assistant, you'll have opportunities to develop your skills, enhance your knowledge, and advance your career. Our organization offers a range of training and professional development programs, as well as opportunities for career advancement and promotion.
Work Environment and Company Culture
blithequark is a dynamic and inclusive organization that values diversity, equity, and inclusion. Our team is passionate about empowering educators and schools to achieve excellence, and we're committed to creating a positive and supportive work environment. As a Data Entry Clerk and Office Assistant, you'll be working in a hybrid remote environment, with the flexibility to work from home or in our office in Doral, FL.
Compensation, Perks, and Benefits
We offer a competitive salary and benefits package, including:
- 401(k) and 401(k) matching
- Dental, health, and vision insurance
- Life insurance
- Paid time off
- Flexible working conditions, including remote work options
Our compensation package is designed to recognize and reward your skills, experience, and contributions to our organization.
Conclusion
If you're a highly organized and detail-oriented individual with a passion for administration and technical support, we encourage you to apply for this exciting opportunity to join blithequark as a Data Entry Clerk and Office Assistant. We're committed to creating a positive and supportive work environment, and we're looking for talented individuals to join our team. Apply today to take the first step in a rewarding career with blithequark!
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