Davis Wright Tremaine LLP is one of the top law firms in the U.S. seeking a Billing Specialist to join their team. The role involves maintaining work-in-progress records, processing client invoices, and ensuring compliance with billing policies while communicating effectively with attorneys and staff.
Responsibilities
- Use Aderant Expert Billing to process prebills and generate accurate invoices in compliance with attorney instructions and client guidelines
- Execute complicated billing tasks, including split-party billing, insurance billing and tracking, fixed fee billing, and volume discount tracking
- Communicate clearly and effectively with attorneys, legal assistants, practice management, and other departments to ensure accurate billing
- Track and implement client-specific requirements, such as client invoicing deadlines, task/activity code requirements, block billing, and fiscal year deadlines
- Monitor write-down requests and approvals to guarantee compliance with firm billing policies
- Maintain accurate and specific internal billing notes referencing special billing arrangements and client needs
- Prepare ad hoc reports and spreadsheets containing work-in-progress and historical billing data in response to billing inquiries
- Guarantee the correct set-up of client/matter information and invoice templates
- Work in collaboration with our Rates, E-Billing, and other Finance teams to ensure invoices are processed correctly and in a timely manner
- Attend and participate in job-specific and external department trainings
- Assist with Finance projects as needed to promote best practices
- Adhere to the Billing Service Level Expectations guidelines for prompt turnaround and response times
- Work overtime as needed
- Ability to manage workload remotely and maintain regular/consistent attendance and punctuality; adhere to schedule by being timely on breaks, lunches and meetings
Skills
- 1+ years of relevant experience in a professional office environment
- Proficient in Microsoft Excel and Microsoft Word
- Strong written and verbal communication skills including the ability to build effective relationships with all levels of staff and attorneys
- Excellent customer service
- Ability to problem-solve and troubleshoot independently
- Ability to manage multiple deadlines and stressful situations in a calm, composed manner
- High degree of accuracy, attention to detail, and quality control
- Ability to independently manage multiple tasks and adapt to heavy workloads and new assignments in a fast-paced environment
- College degree preferred (Finance or Accounting focus a plus)
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Health insurance with an optional HSA
- Long term disability
- Dental insurance
- Vision care
- Telemedicine and virtual short term solution based counseling services
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Subsidized backup care and caregiving resources
- 401(k)
- Vacation
- Sick time
- 11 paid holidays each year
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary long term care
- Pet insurance
- Commuter and Transit programs
Company Overview
Purpose drives us. Davis Wright Tremaine was founded on three guiding principles: ability, integrity, and service. It was founded in 1944, and is headquartered in Seattle, Washington, USA, with a workforce of 1001-5000 employees. Its website is https://www.dwt.com/.Company H1B Sponsorship
Davis Wright Tremaine LLP has a track record of offering H1B sponsorships, with 6 in 2025, 3 in 2024, 4 in 2023, 3 in 2022, 2 in 2021. Please note that this does not guarantee sponsorship for this specific role.
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