Join Our Team: Administrative Assistant I (Tutoring) at Rock Valley College
Rock Valley College is seeking a highly organized and detail-oriented Administrative Assistant I to support our Tutoring Center. As a key member of our team, you will provide exceptional administrative support, ensuring the smooth operation of our tutoring programs and delivering outstanding customer service to students, faculty, and staff.
About Rock Valley College
Rock Valley College is a dynamic and inclusive educational institution committed to fostering a rich and creative environment. We value diversity and strive to create a welcoming atmosphere for all students, faculty, and staff. With a strong focus on student success, we offer a range of programs and services designed to support our students' academic and personal growth.
Key Responsibilities
- Provide clerical support for the Tutoring Center, including greeting patrons, answering phones, and scheduling tutoring appointments.
- Maintain accurate knowledge of resources and respond to questions from stakeholders.
- Assist in facilitating regular functions of the Tutoring Center, including assigning projects to tutors and coordinating tutoring programs under CRLA guidelines.
- Manage textbook collection, tutor binders, and bins, ensuring they remain current and organized.
- Coordinate Tutoring Center activities during day and evening hours, including updating information into computer programs and securing the area at the end of the day.
- Order and maintain office and departmental supplies.
- Compile and input data into software, create reports, and verify totals on report forms.
- Assist with data management and processing of program assessments.
- Oversee completion, collection, and distribution of mid-program and end-of-program reports and surveys.
- Prepare, submit, and process receipts, vouchers, travel forms, and conference expense forms.
- Track and manage purchasing process.
- Establish and maintain effective relationships with persons contacted in the course of work.
- Attend meetings as needed.
Qualifications and Requirements
To be successful in this role, you must possess:
- College or technical school coursework in keyboarding, document formatting, and advanced application skills, or equivalent experience.
- Three to six months of related experience and/or training as an administrative assistant or office assistant.
- Strong problem-solving skills and excellent communication skills.
- Ability to read and comprehend instructions, correspondence, and memos.
- Ability to write correspondence and effectively present information in one-on-one or small group situations.
- Basic math skills necessary for job responsibilities.
- Proficient in using multiple methods of technology for communication, including Windows, Microsoft Word, Excel, and database entry.
- Ability to learn and use College's administrative software system.
Preferred Qualifications
- Previous experience working in an educational setting or tutoring center.
- Knowledge of CRLA guidelines and tutoring program management.
- Strong organizational and time management skills.
What We Offer
Rock Valley College offers a range of benefits, including:
- A competitive hourly rate of $16.50 - $17.25.
- SURS pension and optional retirement savings programs.
- Complimentary use of the Fitness Center for employees.
- One tuition-free credit or non-credit class per academic semester after completion of one year of successful service.
- A dynamic and inclusive work environment that values diversity and promotes a culture of respect and empathy.
Career Growth Opportunities
As an Administrative Assistant I at Rock Valley College, you will have opportunities to develop your skills and advance your career. Our organization is committed to supporting the growth and development of our employees, and we offer a range of training and professional development opportunities.
Work Environment and Company Culture
Rock Valley College is committed to creating a welcoming and inclusive environment for all employees. We value diversity and promote a culture of respect, empathy, and understanding. As a remote worker, you will be part of a team that is dedicated to supporting student success and promoting academic excellence.
Compensation and Benefits
We offer a competitive compensation package that includes a range of benefits designed to support your well-being and financial security. Our benefits package includes SURS pension and optional retirement savings programs, complimentary use of the Fitness Center, and tuition reimbursement.
How to Apply
If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. To apply, please submit your application through our online portal. We look forward to reviewing your application and discussing this opportunity further.
Rock Valley College is an equal opportunity employer committed to diversity and inclusion. We welcome applications from qualified candidates and are committed to providing accommodation for persons with disabilities. If you require accommodations, please contact our Human Resources Department at (815) 921-4760.
Join our team and be part of a dynamic and inclusive educational institution that is committed to student success and academic excellence. Apply now and take the first step in a rewarding career with Rock Valley College!
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